Archives management system for National Archives Department of Sri Lanka

Abstract

Globalization has made the people around the world inter connected. Technology has become an increasing a vital component in the service sector today. The recent developments oftechnology have formed innovative concepts and environment in Sri Lanka. As a result of the development of the technology, one of the latest concepts merges to the National Archives Department of Sri Lanka. This project is about developing an e-commerce website with Content Management System (CMS) and advance forum for National Archives Department of Sri Lanka to trade their archives online and convert their current manual service process to computerized online service. It provides the users with a catalogue of different archives content available for purchase in the store and also users can request and purchase many services. There are many disadvantages of the current paper based system. Some of them are, the customers need to visit at least two times to the premises to get archival, time consuming, very low data share ability and security papers can be misplaced and will not be able to access the data. The key objective of this project is to develop a proper e-commerce system with content manage system to help National Archives Department of Sri Lanka for convert current manual paper based system in to a computerized major proportions of their archives management activities and normal day to day activities. In order to develop content management system with an e-commerce system and advance forum system, a number of technologies must be studies and understood. This proposed system was developed using several free open source technology. Drupal was used to develop the CMS along with PHP and MySQL database management system. The proposed system will be running on an Apache web server. The proposed computer based solution is expected to be highly functional and user friendly enabling the staff ofNational Archives Department of Sri Lanka to perform well. The proposed system should eliminate data redundancy, data inconsistency. The proposed solution also improves employer abilities, employer skills, working efficiency, security and achieves the aspired targets. This website is expected to be attractive and be simple enough to understand by an average user