Online system for handling staff details and forecasting cadre positions in University system

Abstract

University Grant Commission is the apex body of the government university system in Sri Lanka. Maintaining optimum staff is one of the main challenges in the government university system. The proper combination of quality and quantity of human capital is a measure of an organization’s strength and success. Further University Grant Commission is seeking to find staff member in quick time frame. Neither have they had proper software tool nor up-to-date database ofstaffmembers. This research has been conducted to develop a web based automated software solution to evaluate cadre position in university system. Principle objective of this research is to forecast cadre positions. In addition to that several features such as calculating current cadre requirement, searching staff members and generate charts and reports are included. Statistical forecasting method, Time Series Trend Analysis is applied to evaluate cadre positions. This proposed system is generated using equations based on the past 5 or 10 year enrollment data of each faculty and related fixed norms which are accepted by the UGC is used for evaluation part. Web based software with real time updated database driven on Apache web server, which is available to access authenticated users only. This research concludes that the presented solution has solved the above problems in the university and university grant commission in maintaining proper cadre positions in university teaching staff. Although widely varying approaches to forecasting the cadre positions are exists but most of them are not applicable for this issue. This method might not precisely predict the exact cadre position requirement of an university system in Sri Lanka. It is recommended that demonstration of fixed norm should be further drilled.