Management of teachers' information system Maharagama

Abstract

National College Of Education On Entrepreneurship & Management - Maharagama is a one of a National College Of Education(NCOE) in Sri Lanka, which belongs to ministry of education. NCOE conduct special professional training programs for student teachers and in-service training to the teachers. At present, Call for applications to this professional training program are gazette by government and recruiting students for NCOE by the Ministry ofEducation. Student those who are completed this special professional teaching training program are able to get “National Diploma in Teaching certificate”. After entering students to the NCOE, NCOE responsible for handling all activities until they pass out. Collecting student information, course unit registration, recording student attendance, issuing examination admission, conducting internal exam, selecting students for final exam, publishing student results, maintaining course unit information, assigning lectures for courses, calculating student eligibility for final exam and maintaining pass out student information are done by the NCOE. Above activities were done manually and using computer application package. Numbers of hard copies of files are stored in folders. Some time same set of papers are repeated again and again because there was not flexible relationship with folders. Though MS Excel and MS word are used, file managing was difficult. Also administrative staffs are unable to find specific student information within short time period. Some time there is no guarantee about accuracy of that information as all searching activities were done by manual. An Information System should be introduced to overcome above problems. The system is accessed by different level users such as students, lectures, President, Vice President (admin), Vice President (academic), Vice President (continuous), office staff in different location of the College. The new information system achieved to meet online student and course unit registration, assigning lectures for courses, giving web portal to check student eligibility for examinations, storing student result, IV calculating grades, maintaining pass out student information. Also students and other staffmembers in the college are collaborated with the information system. Students can access their web portal and do their academic relative activities online without delay. Further the system guarantees to provide accurate information for students. The information system had been designed by using Object oriented design approach. It had been developed by using PHP, HTML, JavaScript, AJAX, cascading style sheet and MySQL database server technologies. The system achieved user expectations. Student activities are managed by the system. The system gave management information to administrative staff also. Finally the system removed manual process errors and functioned smoothly.