Vms – virtual meeting system

Abstract

The Project VMS is a solution developed to allow virtual meetings between two remote business meeting rooms. The solution is designed so as to complement the facilities provided by a typical meeting room environment. The system consists of a single Server subsystem, two Facilitator subsystems and Presenter subsystems. In the production environment, each meeting room would have a central Facilitator subsystem of its own, used by the meeting facilitator who controls the meeting. Each Facilitator subsystem is connected to Presenter subsystems installed in PCs of meeting participants inside the room. The Server subsystem connects two Facilitator subsystems in order to materialise the Virtual Meeting between two meeting rooms. The system supports sharing of presenter screens and voice between meeting rooms. Additionally, the facilitators maintain a shared list of tasks which could be assigned to presenters, whom would be notified upon assignment. In materialising aforementioned, the system uses Client-Server Architecture between connected subsystems. The major output of the project can be identified as the three subsystem applications developed, which together would revolutionize Virtual Meetings. This can be identified as a major step taken forward from the use of internet video calls to materialize virtual meetings.