Performance evaluation and leave handling system for Metropolitan Computers (Pvt) Ltd

Abstract

Metropolitan Group is one of the well known corporate entities in Sri Lanka. Metropolitan Computers (pvt) Limited is fully owned subsidiary of the Metropolitan Group. Human Resource department at the Metropolitan Computers (Pvt) Limited handles various functions related to human resource management from recruiting to till retirement of people who are working there. A few of those functions are evaluation of performance, allocating and evaluating of Key Result Area (key performance indicators), capturing of training requirements at the performance evaluation (appraiser and appraisee-180 degree evaluation), allocating increment and issuing increment letter to the workforce and applying of leaves. All these are handled through paper based forms and formats through various people such as Chief executive officer and departmental heads etc. The current system is not efficient enough to cater to the increasing demand of data and information required for decision making to the management. Hence it is suggested to apply a web based computerized solution for evaluating performance from appraisee, appraiser, peer and subordinate (360 degree evaluation).This is started by the appraiser who are either department heads or chief executive officer, Four different kinds of web based forms are used to gather the information, they are appraiser form, appraisee form, peer form and subordinate form. Allocation of key result area is done through a web based form by the departmental head or chief executive officer and evaluation of same is also done on the same form. With this total average point is derived. Based on this total average points and also departmental score and increment amount provided by the chief executive officer via a web based form, increment for individual is calculated, it is also a web based form. Handling of leave system was also developed on a web based form with validation of data fields and approval and rejection also can be handled by the system. Emails are generated through the system for leave approval or rejection and notification of performance evaluation. WAMP; Windows, Apache, MySql and PHP software was used with Java script and HTML to implemented system which was tested and evaluated. This system satisfies the requirements of management and it is ready to use as these are free software.

Metropolitan Group is one of the well known corporate entities in Sri Lanka. Metropolitan Computers (pvt) Limited is fully owned subsidiary of the Metropolitan Group. Human Resource department at the Metropolitan Computers (Pvt) Limited handles various functions related to human resource management from recruiting to till retirement of people who are working there. A few of those functions are evaluation of performance, allocating and evaluating of Key Result Area (key performance indicators), capturing of training requirements at the performance evaluation (appraiser and appraisee-180 degree evaluation), allocating increment and issuing increment letter to the workforce and applying of leaves. All these are handled through paper based forms and formats through various people such as Chief executive officer and departmental heads etc. The current system is not efficient enough to cater to the increasing demand of data and information required for decision making to the management. Hence it is suggested to apply a web based computerized solution for evaluating performance from appraisee, appraiser, peer and subordinate (360 degree evaluation).This is started by the appraiser who are either department heads or chief executive officer, Four different kinds of web based forms are used to gather the information, they are appraiser form, appraisee form, peer form and subordinate form. Allocation of key result area is done through a web based form by the departmental head or chief executive officer and evaluation of same is also done on the same form. With this total average point is derived. Based on this total average points and also departmental score and increment amount provided by the chief executive officer via a web based form, increment for individual is calculated, it is also a web based form. Handling of leave system was also developed on a web based form with validation of data fields and approval and rejection also can be handled by the system. Emails are generated through the system for leave approval or rejection and notification of performance evaluation. WAMP; Windows, Apache, MySql and PHP software was used with Java script and HTML to implemented system which was tested and evaluated. This system satisfies the requirements of management and it is ready to use as these are free software.